3/23/10

Standing Committee Meeting Minutes
February 11, 2010
(Printed as approved)
Present: Jeff Weisinger, Harley Morton, Kathy Mabeus, Gina Hardin, Sherry McKee, and Pastor Chad.

The meeting was called to order by Jeff Weisinger at 7:00 PM. Pastor Chad started the meeting with a bible study.

Harley moved to accept the minutes of the January 27, 2010 meeting minutes. The motion was seconded by Sherry and carried unanimously.


Mission Report

Total available: $2,050.57.
• Copies of the financial report were distributed.
• A bill in the amount of $44.00 for sign letters was presented. Harley moved to pay the bill. Kathy M. seconded and the motion carried unanimously.

Old Business:
• Nothing has been done for the newest Oldest Living Deaconess and the plate presentation. Deaconesses will plan the ceremony.
• Multi-Media. The committee has looked into running computer cable to the back of the church and a new location for the desk unit. Pastor Chad will share the proposal with the Trustees. The project will be broken down in steps towards completion.
• The DVD recording of the church service, specifically capturing the voices from the front of the church, is proving to be a challenge.
• Need ideas for music.
New Business:
• Ash Wednesday service (2/17) will be held at 6 PM. Jeff will assist as needed.
• Good Friday service will be held at 7 PM.
• Maundy Thursday service will be held at 7 PM.
• Easter services will be at 7 AM and 10 AM and breakfast at 8 AM.
• The Easter Cross will be put up on Friday, be covered in black on Saturday, and white on Sunday.
• Discussion was held on church attendance and how to make the church friendlier and more inviting to younger parents with children.
• Discussion was held on when to print the meeting minutes in the newsletter. It was agreed to wait until the minutes are approved before printing. All church committees should consider doing the same so all committees are on the same schedule (minutes for the same month are printed together to avoid confusion).

Communion in March: Jeff and Harley will prepare. Jeff will open the church in March.

Calendar was reviewed: March 7th will be the Standing Committee breakfast. March is a busy month with lots of church activities.

Next meeting date: March 18, 2010.

Carol Hasenclever, Church Clerk, was present to discuss the membership list for the church. She presented the committee with a listing of people she has on the books. Another list was provided from the secretary. The committee is asked to review the two lists for the next meeting. Kathy B has drafted a letter to be sent to the list to see who would like to remain on and who would like to be removed.

Meeting closed with the Lord’s Prayer. Meeting adjourned at 9:08 PM.
Respectfully submitted,
Gina Hardin
_____________________________________

TRUSTEES MEETING MINUTES MARCH 9, 2010
(Printed as unapproved)
The March meeting was called to order by chair Ben Heckart at 7:07 p.m. In attendance were Scott Weisinger, Dave Houston and Laurel Klopfenstein. Dave Fincher arrived at 7:10 and Joel Bobb arrived at 7:12.
Previous minutes- were approved on a motion by Scott Weisinger and seconded by Laurel Klopfenstein.
Financial reports- were approved on a motion by Dave Houston and seconded by Dave Fincher.
Reports: Financial: Discussion-Dave Fincher will contact Barnard Elevator with concerns about recent bills.
Old Business: Accounting-Churches are not required to file form 990 with the IRS. All employees of the church receive a W-2 or 1099. Church use-church policy was reviewed. Air conditioning-one unit is not operating. Paul’s Plumbing stated one unit is sufficient for the church. Trustees calendar-charted with monthly and yearly duties. God’s Portion Financial Secretary-will be invited to report on concerns.
New Business: Church Windows program-The church secretary will investigate classes and costs and work with Pastor Chad to set objectives, goals and evaluate. Bank Safety Deposit Box-reviewed a list of members able to obtain access to the box. The church clerk, head deacon, head deaconess and chair of the Trustees will have access to the box. An inventory should be completed. Church Archives-The above listed plus the church historian, Linda Roxberg, will have access. Motion by Laurel Klopfenstein and seconded by Joel Bobb. Copier-the copier has passed the one millionth copy mark. There was a discussion on the possibility of replacing it with copier/printer/scanner/ fax machine if funds can be secured. A newer machine would be energy and labor efficient. Laurel Klopfenstein will check into funding. Parsonage/Mission Garden-permission was granted on a motion by Joel Bobb and seconded by Dave Fincher to proceed with the project. Haiti Relief Fund-funds will be sent this week through One Great Hour of Sharing. DDZ Funds-the funds are incorporated into the Christian Education accounting. Sanctuary furnace-the thermostat is set to 60˚ but it reads 77˚. Trustees will investigate and have repairs made if necessary. The next meeting will be April 13, 2010 at 7:00 p.m. The meeting was adjourned at 9:05 p.m. Rev. Chad Savage led The Lord’s Prayer respectfully submitted Kathryn Houston